Horsham, PA - Project Coordinator

Job Description:

• Serve as liaison between project leads (on- and off-site), external service providers (ESPs), North America Pharmaceuticals Scientific Affairs (NAPSA) contracting, attorneys to problem-solve and expedite contract execution
• Submit request for agreements (RFA) to initiate International Contract Database (ICD) and NAPSA contracting process
• Facilitate-ESP negotiation of contract language appropriate to business need and overall project scope
• Track timelines and status of all projects from RFP phase, through contract negotiation, healthcare compliance (HCC) review, and financial approval to assignment of purchase order (PO)
• Track status of project deliverables against planned milestones
• Identify process improvements and initiate action plans to reduce cycle time
• Enter transactions (TOTALITY) and obtain necessary approvals including supporting project leads on document collection and fair market value (FMV) assessment for contract pricing committee (CPC) reviews
• Support  request for proposals (RFP) and collection from service providers
• Partner with other project  coordinators to implement best practices across Health Economics & Outcomes Research (HECOR) NAPSA
• Ensure updated information entered into HECOR project tracker
• Assist with systems harmonization and transition of documents and related information from QUEST to ICD and/or SMART electronic filing system
• Perform other ad hoc requests as needed
• Budget Management (in collaboration with senior administrative assistant)
• Coordinate planning and tracking of project budgets
• Work closely with finance to ensure timely information is provided
• Solicit accurate quarterly close estimates
• Monitor to ensure quarterly and year-end close are met
• Perform other related ad hoc requests as needed
• Supportive Roles
• Reconcile issues with POs, ARIBA, invoices and AP as needed
• Create purchase orders (ARIBA)/obtain necessary approvals as needed
• Performing supplier maintenance using ARAVO system as needed
• Communication Planning
• Compile and update key documents
• Year-to-date publication list
• Monthly reports of project highlights
• Evidence Maps
• Archive final documentation (e.g., RFP, proposal(s), protocol, statistical analysis plan, study report, publications into SMART system
• Perform other related ad hoc requests as needed

REQUIREMENTS:

• Understand NAPSA contracting process including knowledge of legal, budgetary, and scope of work issues
• Understand NAPSA’s fiscal process and basic accounting principles
• Working knowledge of MS Office Suite, TOTALITY, RECAP, and ARIBA
• Excellent skills in collaboration, influencing, communication (oral/written)
• Advanced degree, B.S. or higher

SUBMIT RESUME to Resume@ABOUT-Consulting.com
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