Titusville, NJ - Project Coodinator

Job Description:
• Serve as liaison between  project leads (on- and off-site), external service providers (ESPs), contracting, attorneys to problem-solve and expedite contract execution
• Submit request for agreements (RFA) to initiate International Contract Database (ICD) and OMJ contracting process
• Facilitate the company's negotiation of contract language appropriate to business need and overall project scope
• Track timelines and status of all projects from RFP phase, through contract negotiation, HCC review, and financial approval to assignment of purchase order (PO)
• Track status of project deliverables against planned milestones
• Identify process improvements and initiate action plans to reduce cycle time
• Enter transactions (TOTALITY) and obtain necessary approvals
• Support  request for proposals (RFP) and collection from service providers
• Partner with other project  coordinators to implement best practices across HECOR NAP
• Ensure updated information entered into HECOR project tracker
 
Budget Management
• Coordinate planning and tracking of project budgets
• Work closely with finance to ensure timely and needed information is provided
• Solicit accurate quarterly close estimates
• Monitor to ensure quarterly and year-end close are met
• Reconcile issues with POs, ARIBA, invoices and
• Accounts Payable
• Create purchase orders (ARIBA) and obtain necessary approvals
 
Communication Planning
• Compile and update key documents
• Year-to-date publication list
• Monthly reports of project highlights
• Evidence Maps
• Archive final documentation (e.g. RFP, proposal(s), protocol, statistical analysis plan, study report, publications) into electronic filing systems (SMART)

REQUIREMENTS:
• Understand contracting process including knowledge of legal, budgetary, and scope of work issues
• Understand fiscal process and basic accounting principles
• Working knowledge of MS Office Suite, TOTALITY, RECAP, and ARIBA
• Excellent skills in collaboration, influencing and communication (oral and written)
• Advanced degree, B.S. or higher

SUBMIT RESUME to Resume@ABOUT-Consulting.com
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