- Maintain and update the project master schedule (MS project)
- Assist leads and project manager (PM) with completion of initial master schedule
- With input from leads and PM, make timely alterations and updates
- Look ahead to anticipate items at risk and advise project mgt and leads of possible delays
- Interact with core work-streams and site team to report on and maintain schedule adherence for tasks and deliverables
- Maintain RAID database
- Regularly review RAID database for items due in the near term and review them with team members to ensure that items are updated and disposed of in a timely manner
- Add or update RAID entries at the direction of the PM or team members
- Prepare periodic reports with narrative at the direction of the PM
- Team Level Meeting Preparation
- MC regular team meetings following a standing agenda at the direction of the PM
- Prepare standard reports with metrics
- Take and distribute notes and action items
- Update the project schedule and RAID log as appropriate
- ERP/Steering Level Meeting Preparation
- Prepare a standard weekly/month report for finalization by the PM
- Updated status, achievements and upcoming activities
- Updated project plan with % complete
- Updated deliverables list
- On-boarding and administrative support
- Maintain an on-boarding checklist with ‘how to’ instructions
- Assist new team members with the on-boarding process
- System access
- Training
- Site Access
- Office accommodations
- Ensure that on-boarding tasks are completed in a timely manner
- Assist with on-going system or administrative issues as needed
- Assist with scheduling and planning meetings, facilities, and travel as needed
- Project Finances Support
- Assist with weekly financial review (contractor hours and charging)
- Balance charges to purchase orders each month after closing
- Prepare and maintain budget and projected expense information
- Reports to a Project Manager I or Project Manager II and provides both financial and administrative support
- Project Document Management (creating and maintaining files and spreadsheets, copying and scanning documents, collecting and collating documents for PMs)
- Various finance functions (reconciliation of general ledger to cost reports
- Various other monthly reconciliations, invoicing, reporting, creating purchase orders) and general support to the Leadership Team (scheduling, typing, taking minutes, handling correspondence, etc)
- Analytical Skills Desired 1-3 Years Advanced
- Budgeting Knowledge Desired 1-3 Years Advanced
- Business Process Management Knowledge Desired 1-3 Years Advanced
- MS Office Knowledge Desired 1-3 Years Advanced
- MS Project Knowledge Desired 1- 3
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